Integrated Agile project, feature, and resource management platform
TheSystem is a custom feature and task tracking platform developed for VData to manage the full lifecycle of their software development initiatives. It centralizes project planning, backlog management, sprint execution, release coordination, time tracking, and reporting in a single web-based application used by multiple engineering teams
Become a customer
Quick facts
  • Custom web-based feature and task tracking system
  • Unified project, resource, and release management for multiple teams
  • Agile support: sprints, scrum board, backlog, reporting
  • Tech stack: Java, Spring, Hibernate, Struts, JSP, MySQL
  • Engagement period: 2006–2008
  • Delivery team: 5 Engineers, 2 QA, 1 BA
Client info

VData is a Germany-based software company building solutions for the financial services and pension industries. With several product lines and multiple engineering teams, VData requires reliable delivery, clear planning, and transparent progress tracking across projects and releases.

Challenge
  • VData’s project and task management relied on a mix of spreadsheets, email threads, and basic issue trackers. This led to fragmented views of work, limited resource planning, weak release coordination, inconsistent Agile workflows, and time-consuming manual reporting for management.
  • VData needed a single system to unify tracking, support Agile practices, and provide accurate data for decision-making.
Solutions
  • Central backlog for projects and products with features, tasks, priorities, and estimates
  • Single task and feature repository shared by all engineering teams
  • Sprint planning with capacity-based selection of tasks per team
  • Scrum board with simple status workflow (e.g., To Do / In Progress / Done)
  • Support for daily standups via up-to-date, filterable boards by team and person
  • Integrated time logging on tasks and features
  • Reporting by person, team, project, and release based on logged time and completed work
  • Release entities grouping features and tasks across projects with clear readiness status
  • Cross-project view of workload and capacity for resource planning
  • Java backend with Spring for business logic and Hibernate for persistence
  • Struts and JSP for web UI and server-side rendering
  • MySQL database for all configuration, project, and tracking data
  • Modular design allowing the addition of new reports and workflows over time
Technologies
Hibernate
Java
JSP
MySQL
Spring
Struts
Business impact

TheSystem gave VData a unified platform for managing work across multiple teams and products. It improved transparency for management, enabled more realistic planning and commitments, standardized Agile execution, reduced coordination overhead between engineering and QA, and created a technical foundation that could be extended as VData’s product portfolio evolved.

Team
  • 5 Software Engineers
  • 2 QA Engineers
  • 1 Business Analyst
If you need a tailored project, release, and resource management system that aligns with your teams’ Agile processes, we can help design and implement a solution similar to TheSystem for your organization.
Become a customer