We are pleased that you are using our online platform for automating business processes of an IT company – ProfITsoft WorkSpace.
We are committed to making your experience convenient and secure. Therefore, below we present the Privacy and Personal Data Processing Policy of the ProfITsoft WorkSpace platform.

The administrator of your personal data is PROFITSOFT Sp. z o.o., Wroclaw, ul. Józef Pilsudski 74, ext. 320, postal code 50-020, registered in the Register of Entrepreneurs under the number KRS: 0000977482, NIP: 8971907474, REGON: 522325531. In the following, the Data Controller will be referred to as ProfITsoft or us.

If you would like to contact us, just send an email to: [+] or send a letter to: PROFITSOFT Sp. z o.o., Wrocław, ul. Józef Pilsudski 74, office 320, zip code 50-020, marked “Personal data”.

HOW DO WE COLLECT YOUR PERSONAL DATA?

We receive your personal data from you. During the Registration process, when you want to create an Account, you provide us with your data necessary to use the ProfITsoft WorkSpace platform. It is necessary for us to establish a business relationship with you. In case of failure to provide them, ProfITsoft, unfortunately, will not be able to establish a business relationship with you.
When you use the ProfITsoft WorkSpace platform, we also collect information about the device you use when interacting with the ProfITsoft WorkSpace platform.
In addition, when you visit our website through which you use the ProfITsoft WorkSpace platform, we process information using cookies and other similar technologies. These technologies are usually not designed to collect information about a specific identified person. However, in some cases, the information obtained in this way may be considered personal data. If you would like to learn more about the cookies we use, please review our Cookie Policy, available here: https://profitsoft.dev/cookie-policy/

FOR WHAT PURPOSE DO WE PROCESS YOUR PERSONAL DATA?

In order to be able to use our ProfITsoft WorkSpace platform, you need to complete the registration procedure. The data provided during the registration process is processed by ProfITsoft to assess the possibility of establishing a business relationship between you and ProfITsoft, as well as to control access to corporate resources and ensure information security of ProfITsoft.

TO WHAT EXTENT DO WE PROCESS YOUR PERSONAL DATA?

We process the following personal data about you:
o Basic identification data: first name, last name, patronymic, date of birth, citizenship, country of tax residence;
o Contact information: telephone number, e-mail, home address.
o Documents: passport details, taxpayer number, address of residence registration.
o Bank details: IBAN, SWIFT code for salary payments.
o Log files and service accesses: data on logins to corporate systems, corporate e-mail.

ProfITsoft’s response to inquiries, including via chat. In order to respond to your inquiries or messages as best we can, we also process information about the content of the communication. The amount of data contained in the correspondence depends on you.

ON WHAT LEGAL BASIS DO WE PROCESS YOUR DATA?

The personal data provided for the purpose of registration on the ProfITsoft WorkSpace platform, as well as those processed in connection with the further use of the account and its administration, are processed on the basis of Article 6 para. f GDPR, i.e. the legitimate interests of ProfITsoft, in particular:

1) collecting your opinion for the purpose of continuous improvement of our services;

2) responding to questions or requests to ensure that you can effectively use the ProfITsoft WorkSpace platform when you contact us;

3) conducting information activities regarding our services in social networks;

4) establishing, asserting or defending against claims that may arise in connection with the use of the ProfITsoft WorkSpace platform.

If you enter into an agreement between you and ProfITsoft, your personal data will be processed on the basis of Article 6, paragraph 1, subparagraph b GDPR – for the purpose of concluding and performing a service agreement

The data concerning your use of our ProfITsoft WorkSpace platform, which we collect using cookies and similar technologies, is processed on the basis of our legitimate interest in ensuring the proper functioning of the ProfITsoft WorkSpace platform (Art. 6 para. 1 lit. f GDPR), as well as on the basis of your consent granted in accordance with Art. 173 of the Telecommunications Act (Art. 6 para. 1 lit. a GDPR). Information on how to withdraw your consent (deleting files or changing your browser settings) can be found in our Cookie Policy, available here: https://profitsoft.dev/cookie-policy/.

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

If you register and create an account on our ProfITsoft WorkSpace platform, your data will be stored until your account is deactivated on the ProfITsoft WorkSpace platform (either at your initiative or at the initiative of ProfITsoft), as well as during the statute of limitations. At the same time, the data will be stored no longer than until the end of the year in which 6 years have passed since the claim arose. The storage of your data is necessary to enable us to respond to your claims in the best possible way or to protect our interests.

If you ask us a question before you create an account on the ProfITsoft WorkSpace platform, we store your data for the time necessary to provide answers and clarifications. This allows us to respond to your request in the best possible way.
Data about your use of our website (obtained through cookies and similar technologies) is processed for the duration of the relevant cookie or until it is deleted by you. Details on this can be found in our Cookie Policy, available at: https://profitsoft.dev/cookie-policy/.

In the event of concluding an agreement between you and ProfITsoft, the period of retention of your personal data will be determined by the terms of such agreement.

WHO IS THE RECIPIENT OF YOUR PERSONAL DATA?

We only share your data with other entities when it is necessary for the provision of services or when it is necessary for the development of our business and the improvement of our offer. These are always entities that specialize in the relevant field and provide us with professional services. The categories of entities to which your data may be transferred include:

companies that provide us with IT services – this allows us to maintain the infrastructure and software that supports the ProfITsoft WorkSpace platform;
companies that provide us with accounting and legal services – this allows us to provide our services properly.

We may share your data with government agencies (tax authorities, insurance companies) to fulfill legal obligations.
In each case of transferring your data to other entities, we act within the framework of applicable law. If our service providers process your data on our behalf, they are required to ensure that they implement appropriate technical and organizational measures to protect your personal data and comply with the requirements of the General Data Protection Regulation (GDPR).

WHAT RIGHTS DO YOU HAVE IN CONNECTION WITH THE PROCESSING OF YOUR PERSONAL DATA?

Personal data protection legislation gives you a number of rights that you can exercise at any time. Your rights include:
the right to access their personal data and information on how it is processed;
the right to access their personal data and information on how it is processed;
the right to erasure (“right to be forgotten”);
the right to restriction of processing;

the right to transfer data to another personal data administrator.

You can exercise the above rights by contacting us by e-mail at: info@profitsoft.dev or by sending a letter to the following address: Wroclaw, ul. Józef Pilsudski 74, office 320, zip code 50-020, marked “Personal Data”.
The right to withdraw consent
In the case of some cookies, data processing is based on your consent. In this regard, you have the right to withdraw your consent to the processing of personal data at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal. Information on how to withdraw your consent (by deleting files or changing your browser settings) can be found in our Cookie Policy, available here: https://profitsoft.dev/cookie-policy/
Right of interdiction
We also inform you that you also have the right to object to the processing of your personal data. You may object if, due to your particular situation, you do not want us to process your personal data for a particular purpose that is based on our legitimate interests.

If you object, we will no longer process the data for the purpose to which your objection relates.
Please note, however, that in some cases we may have compelling, legitimate grounds for further processing your data that override your interests, rights and freedoms.
In some situations, processing your data may also be necessary for the establishment, exercise or defense of legal claims. In such cases, we will not be able to take your objection into account.

Right to erasure (“right to be forgotten”)
PROFITSOFT may retain the personal data of individuals who have breached contractual obligations, violated internal policies, or otherwise harmed the company’s interests in order to prevent the re-establishment of business relationships with such individuals in the future. Such data is retained solely for internal risk management purposes and is not shared with third parties.

You may submit your objection by e-mail to: info@profitsoft.dev or by sending a letter to the following address: Wroclaw, ul. Józef Pilsudski 74, office 320, zip code 50-020, marked “Personal data”.
Right to file a complaint
If you believe that we have in any way violated the rules for processing your personal data, you have the right to lodge a complaint directly with the supervisory authority – the Head of the Office for Personal Data Protection (PUODO), Stawki 2, 00-193 Warsaw.
When exercising this right, you must provide a full description of the situation and indicate which actions you consider to be in violation of your rights or freedoms. The complaint should be submitted directly to the supervisory authority at the above address.

WILL YOUR DATA BE TRANSFERRED OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)?

In connection with the use of social media platforms (e.g. LinkedIn), data may be transferred to third countries (e.g. the USA). This is always subject to appropriate safeguards, such as European Commission regulations or standard contractual clauses.

AUTOMATED DECISION-MAKING, INCLUDING PROFILING

Your personal data will not be subject to automated decision-making, including profiling.

CHANGES TO THIS DOCUMENT

We may update the Privacy Policy on the ProfITsoft WorkSpace platform to reflect changes in our personal data processing practices. If we make any material changes, we will notify you by email and through a notice in your Account before the changes become effective.
We recommend that you periodically review the ProfITsoft WorkSpace platform to stay informed of the latest information regarding our privacy practices.